How do I manually add participants to meetings?
You may add participants to a meeting while creating it, or to an existing meeting.
Go to Sign Up.
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Select Sign Up from the Tool Menu in your site.
Add participants while creating a new meeting.
You can add participants during the process of creating a meeting. See How do I create a meeting? for more information on adding a new meeting.
Choose if you would like User ID Input (Optional).
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The default mode of adding participants to a meeting is to select a name from a drop-down menu of potential participants. If you would prefer to type in participants' UVA computing IDs or non-UVA email addresses to select them instead, you can choose the User ID Input Mode option, as follows:
- On the Meeting Summary page, select Show the other default settings.
- Check the box next to User ID Input Mode: Yes, I want to use User ID input mode for adding participants.
Assign Participants and Publish.
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When you are done reviewing the settings for your new meeting, select Assign Participants & Publish.
Select Add Participant.
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Next to the time slot where you would like to add a participant, select Add Participant.
Select a participant from the drop-down menu.
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- Select the name of a participant from the Select a Participant drop-down menu.
- Select OK.
Or, if the option User ID Input Mode was selected, enter a UVA computing ID or non-UVA email address.
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- Enter the UVA computing ID or non-UVA email address of a participant in the Enter User ID or email address box.
- Select OK.
Verify Participant Selection and Publish.
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- Selected participants' names will display with a red circle with a dash (-) icon that you may Click to delete the participant.
- Once you have verified that you want to add the participants, select Publish.
Add participants to an existing meeting.
Select the meeting.
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Select a Meeting Title to access the Meeting Details.
Choose email notification, if desired.
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You can notify participants that they are being added to the event. To do so, check the Email Notification box: Yes, send email to notify the related participant(s) about the changes that have been made.
Select Add Participant.
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Next to the desired time slot, select Add Participant.
Note: If a time slot is full and a wait list has been enabled for the meeting, you will also have the option to choose Add Participant under the Wait List column for that time slot.
Select a participant from the drop-down menu.
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- Select the name of a participant from the Select drop-down menu.
- Select OK.
Or, if the option User ID Input Mode was selected, enter a UVA computing ID or non-UVA email address.
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- Enter the UVA computing ID or non-UVA email address of a participant in the Enter User ID or email address box.
- Select OK.
View/Edit Participant Selection.
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Participants' names will display with two icons:
- A paper with a pencil icon that you may Click to edit the participant,
- A red circle with a dash (-) icon that you may Click to delete the participant.
For more information about editing or removing participants, see Edit a meeting: Add, remove or edit participants.