How do I manually add participants to meetings?

You may add participants to a meeting while creating it, or to an existing meeting.

Go to Sign Up.

Select Sign Up from the Tool Menu in your site.

Add participants while creating a new meeting.

You can add participants during the process of creating a meeting. See How do I create a meeting? for more information on adding a new meeting.

Choose if you would like User ID Input (Optional).

The default mode of adding participants to a meeting is to select a name from a drop-down menu of potential participants. If you would prefer to type in participants' UVA computing IDs or non-UVA email addresses to select them instead, you can choose the User ID Input Mode option, as follows:

  1. On the Meeting Summary page, select Show the other default settings.
  2. Check the box next to User ID Input Mode: Yes, I want to use User ID input mode for adding participants.

Assign Participants and Publish.

When you are done reviewing the settings for your new meeting, select Assign Participants & Publish.

Select Add Participant.

Next to the time slot where you would like to add a participant, select Add Participant.

Select a participant from the drop-down menu.

  1. Select the name of a participant from the Select a Participant drop-down menu.
  2. Select OK.

Or, if the option User ID Input Mode was selected, enter a UVA computing ID or non-UVA email address.

  1. Enter the UVA computing ID or non-UVA email address of a participant in the Enter User ID or email address box.
  2. Select OK.

Verify Participant Selection and Publish.

  1. Selected participants' names will display with a red circle with a dash (-) icon that you may Click to delete the participant.
  2. Once you have verified that you want to add the participants, select Publish.

Add participants to an existing meeting.

Select the meeting.

Select a Meeting Title to access the Meeting Details.

Choose email notification, if desired.

You can notify participants that they are being added to the event.  To do so, check the Email Notification box: Yes, send email to notify the related participant(s) about the changes that have been made.

Select Add Participant.

Next to the desired time slot, select Add Participant.

Note: If a time slot is full and a wait list has been enabled for the meeting, you will also have the option to choose Add Participant under the Wait List column for that time slot.

Select a participant from the drop-down menu.

  1. Select the name of a participant from the Select drop-down menu.
  2. Select OK.

Or, if the option User ID Input Mode was selected, enter a UVA computing ID or non-UVA email address.

  1. Enter the UVA computing ID or non-UVA email address of a participant in the Enter User ID or email address box.
  2. Select OK.

View/Edit Participant Selection.

Participants' names will display with two icons:

  1. A paper with a pencil icon that you may Click to edit the participant,
  2. A red circle with a dash (-) icon that you may Click to delete the participant.

For more information about editing or removing participants, see Edit a meeting: Add, remove or edit participants.